Using the same hardware token for Google and Office 365

In this article, we will show a workaround that allows using the same hardware token for a user to access both Gmail (and other Google services) and  MS365 (aka Office 365) services. 

Token2 programmable tokens are "drop-in" replacements of mobile applications such as Google Authenticator or Token2 TOTP+.  If you would like to enable hardware token two-factor authentication for your Google Account, you can use the programmable tokens as an alternative to the mobile application method by following the instructions below. The prerequisite is an NFC-enabled device (currently supported platforms are: Android, iPhone 8 or newer or Windows with NFC writer).  

Prerequisites

The following will be needed:

  • A Token2 programmable hardware token (any model would work)
  • An NFC Device and a burner application for burning the seed. We currently have Windows and Android applications available for all tokens and iPhone app for the latest generation models (and iOS13+ for the most recent models, with part numbers ending with "-i", for example, C301-i )
  • A Google account with a phone number or a FIDO key enrolled as a second factor (Google currently does not allow TOTP to serve as a primary MFA factor)
  • Global tenant admin access to Azure AD
  • Azure AD Premium (P1 or P2) licenses for each user being enrolled

A. Google account TOTP provisioning

Find the 2-Step Verification settings for your account

Log in to your Gmail account, go to My Account.

Using the same hardware token for Google and Office 365

Choose “Sign-in & Security” tab.

Using the same hardware token for Google and Office 365

Click “Signing in to Google”.

Using the same hardware token for Google and Office 365

Select “2-Step Verification”.

Using the same hardware token for Google and Office 365

Set up your phone

Get started!

Using the same hardware token for Google and Office 365

Enter your phone number and select a method to get codes > click “Next”.

Using the same hardware token for Google and Office 365

You receive an SMS on your phone with a code. This is a requirement of Google, the phone number will be used to restore access in case access to the authenticator app (or in our case the hardware token) is lost or the profile is corrupted.

Enter the verification code to confirm that it worked – click “Next”.

Using the same hardware token for Google and Office 365

Now, turn on 2-Step verification.

Using the same hardware token for Google and Office 365

Generate and display the QR Code

For the best user experience, Google recommends to set up the Authenticator App. We will have to select this option as our burner app is using the same QR code shown for Google Authenticator to set the seed of the hardware token.

Using the same hardware token for Google and Office 365

Select iPhone as your kind of phone and click “Next” (selecting Android phone may change the process of enrolling, especially if you are using the same Google account on your Android devices)

Using the same hardware token for Google and Office 365

On the next step, the QR code should appear on the screen.

Using the same hardware token for Google and Office 365


The steps below are showing Android app as an example, the procedure with iPhone or Windows are similar


  • Launch the NFC burner app on your Android device and hit the "QR" button



  • Point the camera to the QR code shown on the account page. Upon a successful QR scan, the camera window should disappear
  • Turn on the token and touch it with your phone (make sure it is overlapped by the NFC antenna) and click "Connect" on the app
  • Upon successful connection, click the "Burn seed" button. If NFC link is established and the code is correctly scanned, you should see a status window showing "Burning..." and eventually (in a second or two), "burn seed successful.." message in the log window

     

  • Before continuing with the next step, on the Google Account interface, click on "Can't scan it?" link and copy the seed's text representation to a text file and have it ready for the next phase.

    Using the same hardware token for Google and Office 365
           
  • Using the same hardware token for Google and Office 365

  • At the next step, enter the code generated by your hardware token, and click on Verify
    Using the same hardware token for Google and Office 365

 

B. Azure MFA Provisioning

Prepare a CSV file in the following format using the base32 seed recorded in the previous step. The format will be as follows:

upn,serial number,secret key,time interval,manufacturer,model

<[email protected]>,10000001 , <SEED>,30,Token2,C301

Replace the following values:

<[email protected]>  replace with the UPN (email address) of the user being provisioned

<SEED> replace with the base32 seed recorded on the previous phase

Save the file with CSV extension. Important: make sure you use a plain text file editor, such as Notepad or Notepad++. Editing this file with Excel may break the format. Import the CSV file to Azure MFA as described in the guide

After completing the activation with Azure AD, the same hardware token can be used for both systems.

Large Volume Orders
For large orders, Token2 offers volume discounts.If you are interested in larger volume orders, please contact us and we will get back with a quote immediately